(Updated 24 May 2018)
WHAT INFORMATION GAP 2019 COLLECTS & HOW WE USE IT
WEBSITE USER DATA – AGGREGATED OR PERSONAL
GAP 2019 and its current service partner Minerva monitor aggregated data and trends provided by its web analytics data processer (Google Analytics) and in accordance with that processor’s data management and privacy policies and applicable international laws. We monitor and collect aggregate data, such as number of users (as defined by the processor), page views, general geographic location, average user time on pages, number of pages per session, external website clicks, and other standard, aggregated website use statistics. This aggregated information is used solely for benchmarking website performance, recognizing content of greatest interest to site visitors, and improving overall service to the association’s membership and its outreach efforts with the larger geotechnical engineering community.
Where user information might be actively collected, such as on a membership or event registration page, in a comment on a page, or via an email sign up form, no additional external communications will be initiated by GAP 2019 or its service provider without consent and the data collected will be used only in regards to the relevant level of consent given or the specific product or service requested.
Actions by a website user that directly engage GAP 2019 or Minerva for a service (e.g., event registration or membership processing, product/service purchase) may include essential purchaser/participant data that is shared between GAP 2019, its service provider Minerva, and Minerva’s parent company, Texas Research International, to ensure proper service, improve service, respond appropriately to customer inquiries, or provide relevant financial recognition, resolution, and processing.
While neither GAP 2019 nor Minerva collect specific user IP addresses, third-party services and devices (e.g., analytics processor, web browsers, mobile platforms) may. The data, as such, are potentially knowable. GAP 2019 encourages all website users to check the privacy settings of the devices and third-party services they utilize to interact with GAP 2019.
In the event the website hosting and management company is alerted to potential security threats related to a specific IP address, it reserves the right to block any IP address from accessing this or any other Minerva-related digital property.
For third-party sources that may automatically collect IP information (e.g., external advertising servers), GAP 2019 has, to the extent it can through its analytics processor, limited possible retention of this information by third parties to the minimal period of time and does not actively seek, collect, or review this data.
We reserve the right to share limited aggregated data with relevant partners (e.g., GAP 2019 membership, key partners, essential service providers) but at no time does GAP 2019 sell or rent any specific user information.
GAP 2019 CONFERENCE DATA
GAP 2019, collects personal details on its Registrants directly. These data are collected in the course of new registrants joining the signing up for the conference. The data are preserved by GAP 2019 for processing affiliated payments and providing services and benefits of direct relation to registration. Data of this nature is shared with all relevant parties, including the administrative services provider Minerva and Minerva’s parent company Texas Research International. Data is shared to ensure proper service, improve service, respond appropriately to customer inquiries, or provide relevant financial recognition, resolution, and processing.
GAP 2019 and its email processor (Minerva) monitor aggregated clickthroughs from its newsletters, as reported by Minerva’s newsletter processor (Constant Contact) and/or by Google Analytics, with respect to what data those parties make available and in accordance with applicable data privacy laws. We do not collect or track the newsletter habits or actions of specific newsletter subscribers and how often or if they open issues or access our digital properties through newsletter issues. We may, however, be able to see newsletter subscriber information to the extent you provide your information to a third party. Information of this nature may include email, name (if provided), company (if provided), position (if provided), or other fields allowed by the email processor and included on and filled in on an opt-in form.
GAP 2019 will not allow any email to be included in its newsletter subscription list without opt-in consent and verification by the recipient at that email address.
GAP 2019 and its third-party administrative services provider monitor aggregated clickthroughs from social media to its website, as reported by various third-party social media sites and/or by Google Analytics, with respect to what data those parties make available and in accordance with applicable data privacy laws. We do not collect or track the social media habits or actions of specific users and how often or if they access our sites through social media posts. We may, however, be able to see social media user information IF you provide your credentials to that third party. We encourage all GAP 2019 website users to review the privacy settings of the social media services they use. Information on how those sites collect and potentially make user information knowable is available on those third-party social media sites.